Secure Printing

Kyocera Secure Printing Guide

The Private Print feature holds your document in the printer's memory until you physically arrive and enter a code. This is ideal for sensitive documents or shared office spaces.

Part 1: Sending a Secure Document (One-Time)

Use these steps if you only need to secure a specific document.

1. Open your document and select Print.

2. Click Printer Properties (or Printing Preferences).

3. Navigate to the Job tab.

4. Check the Job Storage box and select Private Print.

5. Type a unique 4-digit access code.

6. Click OK and then Print.

Part 2: Retrieving Your Job at the Printer

Once you are physically at the Kyocera machine:

1. Press the Document Box button (bottom left of the control panel).

2. On the touchscreen, select the Job Box tab.

3. Select Private Print/Stored Job → Open.

4. Select your Username → Open.

5. Check the box next to your document and press Print.

6. Enter your 4-digit code.

7. Choose the number of copies and touch Start Print.

8. Clean Up: Press Reset, then Copy to leave the machine ready for the next person.

Part 3: Set Secure Print as Your Permanent Default

If you want every document you print to be held securely by default, follow these steps in Windows:

• Go to Windows Start > Devices and Printers.

• Right-click your Kyocera printer and select Printing Preferences.

• Go to the Job tab and check Job Storage (e-MPS).

• Select Private Print and choose one of two options:

  • Prompt for Access Code: You'll type a new code every time you hit print.

  • Specify Access Code: Save one permanent code to use every time.

• Click OK to save.

Tips & Troubleshooting

• Locked Out? If you forgot to set a code, try the default: 0000.

• Stuck in Secure Mode? If your printer keeps asking for a code and you want it to stop, go back to the Job tab in settings and uncheck Job Storage.